Privacy

Personal Data and Processing

PFK+Partner Tax Consultancy and Auditing GmbH & Co KG stores and processes, among other data:

Name and address
Social security number
Gender
Tax number and VAT ID
Industry affiliation
Possible commercial register number
Possibly names and social security numbers of children and spouses for claiming allowances and deductions in the context of tax returns
Phone number and email address for contact purposes
Names and contact details of company contacts
Social insurance institution account number and employee provident fund account number
Municipal tax number (for local tax purposes)
Bank details (for transferring balances from the tax office account and for payroll purposes)

If we also perform payroll accounting tasks, the following data are stored and processed by our partner firm, DSW Wirtschaftstreuhand GmbH:

Collective bargaining agreement affiliation
Name, address, and social security number of employees
Previous employment periods (for correct classification under the collective agreement) of employees
Citizenship of employees
Gender of employees
Possibly bank details of employees
Commuting allowance data of employees
Possibly names and social security numbers of the children and spouses for claiming deductions in the context of payroll accounting of employees
Parental leave and birth dates of employees’ children
Possibly reduction of earning capacity according to the Federal Social Office of employees
Sick leave data of employees
Vacation data of employees
Apprenticeship periods of employees

Processing of Data

PFK+Partner Tax Consultancy and Auditing GmbH & Co KG processes your data using BMD software with the support of Microsoft Office. Our servers are located in Austria. Our data is backed up daily in a disk-to-disk-to-tape backup, locally on different media. Currently, cloud backup is not used. Should we decide to secure data backups in the cloud at a later date, we will ensure that only servers in the EU are used for cloud backup, thus ensuring a level of data security comparable to that in Austria.

Confidentiality

PFK+Partner Tax Consultancy and Auditing GmbH & Co KG commits its employees and agents to confidentiality in accordance with § 6 of the Data Protection Act (DSG), § 184 of the WTBG and Article 28(3) of the GDPR in its current version. A separate confidentiality declaration can be requested at office@pfk-partner.at.

Storage Duration

We generally store your personal data until the end of the business relationship for which we have collected your data or until the expiry of the applicable statutory limitation and retention periods; furthermore, until the end of any legal disputes for which the data are required as evidence. Documents related to the examination of money laundering are deleted 5 years after the end of the business relationship.

Applications

PFK+Partner Tax Consultancy and Auditing GmbH & Co KG collects personal data such as name, address, date of birth, or data you have voluntarily provided during the application process (via email, mail, or in person). These data are used exclusively for the application process and are accessible only to the management at PFK+Partner Tax Consultancy and Auditing GmbH & Co KG. If an employment relationship is established, the data stored during the application process are used for pre-contractual measures (preparation of employment contract). After the application process, you will be informed about the status of your application. In the event of an unsuccessful outcome of your application, your data will be kept on file, and you will be informed about future job offers matching your application profile. If you do not wish this, your data will, of course, be completely deleted. If you wish to have your applicant data deleted, please send an email to office@pfk-partner.at.

Our Obligations

Data and Processing

Results PFK+Partner Tax Consultancy and Auditing GmbH & Co KG processes data only within the scope of a written order or contract. If we are required by an authority to disclose your data, we will inform you immediately.

Confidentiality Obligation

All employees of PFK+Partner Tax Consultancy and Auditing GmbH & Co KG are obliged to maintain confidentiality according to Art. 28(3) GDPR and § 6 DSG as well as § 184 WTBG in the current version.

Notification and Reporting

Obligations In the event of a data breach, you will be informed by PFK+Partner Tax Consultancy and Auditing GmbH & Co KG immediately, no later than 48 hours after becoming aware of the breach. If the supervisory authority takes action or measures related to your data, we will inform you immediately.

Security Measures

PFK+Partner Tax Consultancy and Auditing GmbH & Co KG has implemented technical and organizational security measures in accordance with Art. 32 GDPR to meet the requirements. These security measures are kept up to date.

Access and Access Control

All systems are secured with extensive password protection and are subject to an authorization concept that ensures that only authorized persons have access to data. Access to server data is reserved for administrators. Input Control Personal data can only be entered, modified, and deleted by authorized persons. Entries in the customer master data are logged.

Order Control

We act only to the extent that we have agreed at the beginning of the business relationship.

Backup Control

It is confirmed that data backups are performed daily and that the operating conditions are monitored. If problems should occur, the employees have been informed what to do in this case. Precautions have been taken to ensure that failures are minimized.

Your Rights

Right of Access (Art. 15 GDPR)

You have the right under Art. 15 GDPR to request information about all data stored about you by PFK+Partner Tax Consultancy and Auditing GmbH & Co KG at any time. Please send access requests to office@pfk-partner.at. We may request further information from you to verify your identity.

Right to Rectification (Art. 16 GDPR)

If we process personal data that you believe is incomplete or incorrect, you may request its correction or completion.

Right to Erasure (Art. 17 GDPR)

You have the right to request the deletion of your data from PFK+Partner Tax Consultancy and Auditing GmbH & Co KG at any time if one of the following reasons applies:

The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
You revoke your consent and there is no legal basis for the further processing/storage.
You object to the processing and there are no legitimate reasons for the continued processing.
Your data have been unlawfully processed.

Right to Restriction of Processing (Art. 18 GDPR)

You can request us to restrict processing if

You contest the accuracy of the data. This is possible for the period until PFK+Partner Tax Consultancy and Auditing GmbH & Co KG can verify the accuracy.
It is unlawful to process the data, but you do not wish the data to be deleted.
PFK+Partner Tax Consultancy and Auditing GmbH & Co KG no longer needs the data for the intended purpose, but the data cannot be deleted because they are still needed to assert legal claims.
You have objected to the processing of the data.

Right to Object (Art. 21 GDPR)

If your personal data are processed based on Art. 6(1)(b) or (f), you have the right to object at any time, unless there is an overriding protective interest in the data. You can object to the sending of advertising at any time without giving reasons.

Right to Complain

You have the right to complain to the designated supervisory authority if you believe that PFK+Partner Tax Consultancy and Auditing GmbH & Co KG is violating Austrian or European data protection law. Our website also contains links to other third-party websites. PFK+Partner Tax Consultancy and Auditing GmbH & Co KG is not responsible for the privacy practices or content of other websites.

Contacting Us

If you contact us via a form on the website or by email, your provided data will be stored for six months for the purpose of processing the request and in case of follow-up questions. We do not share this data without your consent.

Cookies

Our website uses so-called cookies. These are small text files that are stored on your device using the browser. They do no harm. We use cookies to make our services user-friendly. Some cookies remain stored on your device until you delete them. They allow us to recognize your browser on your next visit. If you do not wish this, you can set up your browser to inform you about the setting of cookies and allow this only on a case-by-case basis. Disabling cookies may limit the functionality of our website.

Web Analytics

Our website uses features of the web analytics service Google Analytics. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Cookies are used to enable an analysis of your use of the website. The information generated is transferred to the provider’s server and stored there. You can prevent this by setting up your browser so that no cookies are stored. We have concluded a corresponding data processing agreement with the provider. Your IP address is captured but immediately pseudonymized (e.g., by deleting the last 8 bits). This allows only a rough localization. The relationship with the web analytics provider is based on the “Privacy Shield”. The data processing is based on the legal provisions of § 96(3) TKG and Art. 6(1)(a) (consent) and/or (f) (legitimate interest) of the GDPR. Our concern in the sense of the GDPR (legitimate interest) is the improvement of our offer and our web presence. As the privacy of our users is important to us, user data are pseudonymized. More information on handling user data at Google Analytics can be found in Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=en You can prevent the collection of data generated by the cookie and related to your use of the website by Google and the processing of this data by Google by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en Alternatively, you can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set that prevents the collection of your data during future visits to this website. Deactivate Google Analytics

You can reach us at the following contact details

PFK+Partner
Tax Consultancy and Auditing GmbH & Co KG
Mariahilfer Straße 54/5th floor
A-1070 Vienna

Phone: +43 1 522 0 800 0
Fax: +43 1 522 0 800 27
Mobile: +43 664 214 01 95
E-mail: office@pfk-partner.at